You may also want to include time buffers for tasks involving risk. Be sure to speak with team members to understand how long each task typically takes. Do you need to design and produce a new toy before the holiday shopping season? You’ll want to make sure your schedule reflects this. Project managers often begin creating schedules around hard constraints determined by stakeholders. A timeline should include the date you’ll begin and expect to end the project, how long it’ll take to finish each task and milestone, and the dates you expect tasks and milestones to be completed. The cornerstone of the project plan is often the timeline or schedule. Generally, however, you can start with determining your timeline before going on to solidify tasks, milestones, and roles and compiling other important documents. Your exact project plan might look different depending on the preferences of the project manager and the organization. Microsoft Excel Gantt chart template from Microsoft Google Docs project plan template from Smartsheet Microsoft Word project plan template from Smartsheet Other templates use Microsoft Word, Google Docs, or Microsoft Excel. Many are available for free download online, like this project plan template, from the Google Project Management: Professional Certificate, which uses Google Sheets. People: A project plan generally defines which individual is in charge of what task.ĭocumentation: A project plan might include links to other important charts and documents, like RACI charts, project charter, budget, or a risk management plan so that it’s easy to find key information.Ī template can provide project managers with a starting point that they can customize to their needs. For example, completing a website prototype in a project to redesign a company’s website would be considered a milestone. Milestones are a set of tasks defining the end of a project phase. Tasks and milestones: Tasks are the components of work that must be completed to achieve milestones and, eventually, the entire project. Schedule: The schedule outlines when the project will start and end, how long tasks are expected to take, and when milestones should be reached. Scope and goals: A project plan should clarify what the project aims to achieve. The components of a project plan typically clarify: This can vary depending on the organization and project. The full cycle includes initiation, planning, execution, and closing.Ī project plan is a document that lays out the key information of a project. Project planning is the second stage of the project management lifecycle. This includes laying out timelines, establishing the budget, setting milestones, assessing risks, and solidifying tasks and assigning them to team members. Project planning refers to the phase in project management in which you determine the actual steps to complete a project.
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